Time management: planning, organizing and prioritizing - Managers

• Manage tasks efficiently and never forget a thing

• Plan effectively for day-to-day, medium- and long-term needs

• Set priorities and stick to them

• Devote the right amount of time to strategic activities

• Manage by objectives, while keeping day-to-day activities on track

• Integrate the management and control of multiple projects into daily activities

• Manage e-mail and telecommunications

• Delegate tasks and monitor deliverables effectively

• Help your team identify its priorities

• Promote good time management practices to your team.

   

"Effectiveness is doing things right, efficiency is doing the right things. A manager must be efficient and effective. 

This quote from Peter Drucker aptly expresses the approach we propose. Our method is based on three main pillars. Tangible and applicable, you can easily adapt it to your reality.
 

UA 1 - Taking stock

By the end of this training session, participants will have acquired the skills to analyze their own time management strategy, developed over time. In particular, they will be able to identify effective practices that will enable them to optimize their workload management and monitor and control their various activities.

UA 2 - Pillar 1 - Effective planning for the short, medium and long term

For managers, planning is the fundamental basis for managing time and controlling all their activities. Our method improves planning while minimizing the time required to achieve it. It combines rigor and flexibility. This approach offers multiple benefits such as better use of resources, more effective prioritization, stress reduction and improved decision-making. In addition, participants will discover how to harmonize their IT tools with best planning practices.

• Introduction to best practices for effective use of time management and collaboration tools

• Techniques for supervising several projects simultaneously

• How to calculate the time budget for unforeseen events

• How to implement change

UA 3 - Management by objectives

Management by objectives is a powerful tool for managers. At the end of this learning unit, participants will be familiar with the basic principles of management by objectives. They will also have some tools for themselves and their teams to reap the benefits.

• History of management by objectives

• Precise definition of a SMART objective in the context of management by objectives

• How to design a SMART objective

• A simple SMART objective chart

• Taking action and managing by objectives

UA 4 - Second pillar - Prioritization skills

Prioritization is a strategic and essential skill for a manager. It involves determining the order in which tasks, projects or objectives should be handled, based on their importance, urgency and available resources. It is crucial to optimize resources, achieve strategic objectives, reduce stress, improve decision-making and better manage the overall activities of a company or work team.

How to set your priorities: 

• What criteria determine whether an activity is a priority?

• Knowing and interpreting the Eisenhower matrix

• Plan your priorities according to strategic activities

• Thinking about which activities to delegate

• Time boxing

• Planning according to your role

• The multiplier stakes matrix

UA 5 - Third pillar - Sticking to the plan

While planning is fundamental to good time management, it's just as crucial to know how to stick to your plans. This respect is based on a series of essential principles that are key to it. Managers must also be its promoters, indeed, its guardians. To begin this module, we propose a self-assessment test to participants, enabling them to become aware of their current methods and attitudes. This will enable them to adopt key practices that can make a real difference to their time management.
 

By the end of the module, participants will also be familiar with practices for effective delegation.

• Self-assessment

• Identify time-suckers for yourself and your team, and implement ways of mitigating them.

• 11 key time management actions to implement for yourself and your team

• Principles and methods of good delegation

• Time management culture as a collaborative tool for work teams.