Time management: planning, organizing and prioritizing

UA 1 - Diagnose your time management method

At the end of this learning unit, participants will be able to diagnose the time management method they have developed over time. In particular, they will be able to identify the best practices that will enable them to better manage their workload and carry out their multiple tasks and follow-ups.  

• Initial reflection and exercise on priorities

• Workload identification exercise

• Identify your own methods

• Finding solutions to this complexity

UA 2 - First pillar-Effective planning for the short, medium and long term

Planning is the cornerstone of time management. Our approach optimizes planning while reducing the amount of time it requires. It combines rigor and flexibility. Participants will also learn how to align their IT tools with good planning practices.

• Principles of good use of time management and collaborative tools

• The importance of centralizing information in a single tool, and how to achieve this

• How to manage time-consuming tasks and projects

• The importance of calculating and taking into account your manageable time to better control unforeseen events

• How to implement the new method

UA 3 - Second pillar - Knowing how to prioritize

Prioritization is certainly the soul of time management. It's what gives real meaning to our actions. In this module, we'll look at the criteria that should guide us in identifying our priorities.  

• How to set priorities :

  - What criteria determine whether an activity is a priority?

  - Knowing and interpreting the Eisenhower matrix

  - Plan your priorities according to value-added activities

• The time boxing method

• Planning and prioritizing value-added activities according to your role 

 UA 4 - Third pillar - sticking to your plan

Planning is the cornerstone of time management, but it must be respected. This ability is based on a series of golden rules that are the key. We begin this module with a self-assessment test that enables participants to position themselves in relation to some of their own methods and attitudes. This will enable them to adopt certain key gestures that can make all the difference.  

• Self-evaluation;

• Identify time-suckers for self and team

• Key time management actions to implement

  -The right principles for organizing files and e-mails

  - Effective e-mail life-cycle management techniques

  - Techniques for managing novelty and staying on course

  - Techniques to ensure you never forget anything

  - How to manage multiple tasks while staying on track

  - Grouping similar tasks

  - Controlling telecommunications

  - Controlling interruptions

  - How to negotiate your schedule

  - Maximizing your effectiveness at work

  - Effective communications.

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