Whether you use Outlook for personal or business use, the MS Office 365 suite email offers many, relatively simple features to help you manage not only emails, but also contacts, folders, appointments, tasks, calendars, etc. It is a frontline tool to better manage your time and deliverables.
Duration
1 day
Schedule
See training dates for details
Regular fee
$350
Preferential fee
A preferential rate is offered to public institutions, to members of certain professional organizations as well as to companies that do a certain amount of business with Technologia. To know more, please read the "Registration and rates" section on our FAQ page. Please note that preferential rates are not available for online training courses. Discounts cannot be combined with other offers.
$315
Objectives of the training
Be able to use MS Outlook features to increase efficiencyTargeted audience
Any audience.Prerequisite
Basic knowledge of Outlook.
Course architecture
This Outlook management training will help you to be more efficient with the Office suite email. Beyond simply sending and receiving emails, you will see how to be efficient in using your email and how to organize your email inbox to improve your time management and the processing of incoming information.
How to customize the main view
Hide or show the folder pane
Change the navigation options
Hide or show the folder pane
Change the navigation options
How to manage your Outlook contacts and create mailing lists
Viewing the People folder
Creating a contact
Creating and using categories (sorting)
Viewing the contact list
Grouping functionality
Create a distribution list
Group as a distribution list
Viewing the People folder
Creating a contact
Creating and using categories (sorting)
Viewing the contact list
Grouping functionality
Create a distribution list
Group as a distribution list
Working with columns
Sorting columns
Move columns
Remove fields
Adding fields
Sorting columns
Move columns
Remove fields
Adding fields
How to organize folders in Outlook
Create a new folder
Rename a folder
Delete a folder
Moving a folder
Add a folder to favorites
Remove a folder from the favorites list
Take advantage of the quick actions
Using a Group as a distribution list
Create a new folder
Rename a folder
Delete a folder
Moving a folder
Add a folder to favorites
Remove a folder from the favorites list
Take advantage of the quick actions
Using a Group as a distribution list
How to share folders in Outlook
Give delegation rights to your basic folders
Send a message to the delegate to summarize these permissions
Open a shared folder
Giving access rights to other folders
Give delegation rights to your basic folders
Send a message to the delegate to summarize these permissions
Open a shared folder
Giving access rights to other folders
Creating and using categories (email)
Use of basic categories
Use of basic categories
How to manage spam
Blocking a sender
Blocking a sender
How to use tracking indicators
Selecting a tracking indicator
Adding a reminder to a tracking indicator
Selecting a tracking indicator
Adding a reminder to a tracking indicator
Using the grouping features
Grouping by date
View grouping sections
Grouping by conversation
Clean up a conversation
Ignore a conversation
Grouping by date
View grouping sections
Grouping by conversation
Clean up a conversation
Ignore a conversation
Creating a display (email)
Using basic views
Using basic views
Creating a custom view
How to create automation rules
Rules to automatically classify messages
Rules to automatically delete messages
Rules to automatically categorize messages
Rules to automatically forward messages
Rules to automatically classify messages
Rules to automatically delete messages
Rules to automatically categorize messages
Rules to automatically forward messages
Search efficiently in messages and folders
Quickly search in the current folder
Performing an advanced search
Quickly search in the current folder
Performing an advanced search
Using search folders
Create a search folder
Delete a search folder
Create a search folder
Delete a search folder
How to manage tasks with Outlook
Creating a task
Opening and editing a task
Associate a category to a task
Entering the progress of a task
Create a recurring task
Assign a task to a person
Respond to a task assignment
Receiving assignment responses
Automatically receive task progress
Apply different task views
Declare a task completed
Creating a task
Opening and editing a task
Associate a category to a task
Entering the progress of a task
Create a recurring task
Assign a task to a person
Respond to a task assignment
Receiving assignment responses
Automatically receive task progress
Apply different task views
Declare a task completed
How to schedule and manage appointments
Create an appointment without invitation
Schedule a meeting with invitations
Accepting an appointment invitation
Checking the status of responses
Book a private appointment
Create a group agenda
Viewing a group calendar
Create an appointment without invitation
Schedule a meeting with invitations
Accepting an appointment invitation
Checking the status of responses
Book a private appointment
Create a group agenda
Viewing a group calendar
How to set up the Outlook calendar
Creating displays (calendar)
Displaying two calendars side by side
Sharing your Outlook calendar
Having permanent access to another user's folder
Creating displays (calendar)
Displaying two calendars side by side
Sharing your Outlook calendar
Having permanent access to another user's folder
Using notes
Displaying notes
Create a note
Change the color of a note
Change the way notes are displayed
Displaying notes
Create a note
Change the color of a note
Change the way notes are displayed
How to interact between the different folders in Outlook
Turning a message into a task
Sending an e-mail to selected contacts
Sending a note by e-mail
Turning a message into a task
Sending an e-mail to selected contacts
Sending a note by e-mail
What are the archiving techniques
Creating a new archive file
Manual archiving
Semi-automatic archiving
General options for automatic archiving
Customize archiving on a file
Close an archive file
Open an archive file
Creating a new archive file
Manual archiving
Semi-automatic archiving
General options for automatic archiving
Customize archiving on a file
Close an archive file
Open an archive file
How to customize the ribbons
Create a tab
Rename a group
Moving the Ribbon
Adding Buttons to a Ribbon
Create a tab
Rename a group
Moving the Ribbon
Adding Buttons to a Ribbon
More
Shortcut keys for the main folders
Quickly reach an already visible folder
Using the shortcut bar
Shortcut keys for the main folders
Quickly reach an already visible folder
Using the shortcut bar
If you have any questions about registration, cancellation, schedules, language of instruction, etc. you will find answers in our FAQ.
Training Notes
The course is presented using Outlook 2021 and also covers the features available in Outlook 2007, 2010, 2013 and 2016. The version of the course presented using Outlook 2007 and 2010 are available upon request
Private or personalized training
If you have more than 8 people to sign up for a particular course, it can be delivered as a private session right at your offices. Contact us for more details.
Request a quoteDuration
1 day
Schedule
See training dates for details
Regular fee
$350
Preferential fee
A preferential rate is offered to public institutions, to members of certain professional organizations as well as to companies that do a certain amount of business with Technologia. To know more, please read the "Registration and rates" section on our FAQ page. Please note that preferential rates are not available for online training courses. Discounts cannot be combined with other offers.
$315
Private or personalized training
If you have more than 8 people to sign up for a particular course, it can be delivered as a private session right at your offices. Contact us for more details.
Request a quote