Outlook: Managing Your Time and Volume of Information

Some "Quick Wins

In this step, participants will learn immediately effective strategies for optimizing their use of time.

• Customize the interface

• Navigate efficiently

• Customize the quick access bar

• Quickly create different forms from the inbox

• QuickParts

• Know and customize quick actions

Mastering the "Tasks" function and folder

Mastering the "Tasks" function in Outlook is crucial to optimizing productivity and organization on a daily or longer-term basis. If used properly, this function will also enable you to effectively manage your e-mails and the deliverables they generate.

• How to configure Outlook to better manage the task function

• Why and how to create different task visuals according to needs

• How to create tasks according to the principles of good time management

• The different types of insertions

• Creating task templates

• Using the QuickPart function

• Using categories to apply task grouping principles

• Efficient management of tasks arising from multiple projects or long tasks

• How to break down a task or project to manage its various stages

• Managing certain e-mails with the task function

• Optimizing the e-mail management cycle

• Repetitive tasks

• Assigning tasks

How to file e-mails efficiently

Effective e-mail filing is essential. It makes it easier to find and manage important information, avoids unnecessary handling, reduces clutter-related stress and keeps you focused on priority tasks.

• Best practices in e-mail management and filing

• Creating efficient filing folders;

• The archive button, how to use it;

• Searching;

• Categorizing e-mails;

• Favorites;

• Creating e-mail rules

• How and why to save e-mails as a file

The Calendar

Here participants will learn about the different calendar options and the best principles for using them.

• The rules of good use

• The different options

• Creating meetings and checking availability

• The importance of making appointments with yourself

• Using categories

• Sharing and managing access.